Adding Records

The quickest and easiest way to add records is to drag and drop an image file from your computer into the library using IMAGExplorer. This action creates a record with the same title as the filename (in the category where it was dropped). You can multi-select if you wish thus creating large numbers of records very quickly.

Steps

Scan/move all images into one directory. Name them as you scan or at next step (usually faster). Scan to any supported format. The filename will be used to create the record name, which is the text displayed beneath the image online. Alternatively you can use IPTC Caption and keyword fields to add records. You can use the Set IPTC button on the photo toolbar to set this feature for session (ends when Photo-Db is closed) or set it permanently using the admin toolbar/preferences form.
Optional: Open IMAGExplorer and Save All in that directory to JPEG with thumb by right clicking the directory tree with the directory selected.
Check all scans are good (no borders, not too dark) by looking at thumbnails as they sequentially load during the Save All operation.
Run through all the images at full size using the slide show feature to check for artifacts . It is a great idea to use an old fashioned piece of paper to make a note of which ones need editing (the name appears bottom left as it is loaded).
If you are capturing from a digital camera and have a mixture of landscape and portrait shots the portraits may need rotating. You can do this by moving the images to be rotated into another directory folder and batch-saving them with rotate checked on the Save All dialog. Drag/drop the rotated files into the main directory.
Using IMAGExplorer drag and drop files from your computer into the library. Drag and drop into the appropriate category under My Photo Library. The images are now in the library and you will see record ID’s next to their names in the file list and the text will be blue. You can alternatively drop them on a category, a photographer or a place. However, you must assign the other two values later (steps 5 +6). If you do not the records will not appear.
You are now working inside the library. Select Photographers by single click. You will see all the files you just dragged and dropped in step 4. Drag and drop them onto the appropriate photographer’s name. If the photographers name does not exist double-click Photographers and add it.
Select Place Taken by single click. You will see all the files you just dragged and dropped in step 4. Drag and drop them onto the appropriate Place Taken. You can add more locations by double-clicking Place Taken (and sub locations).
Open the Filing Cabinet form and complete the records (enter keywords, decide order priority etc).

Alternatively…

Create the record using the Filing Cabinet form, then use the add image button on IMAGExplorer to set the image. This is useful for creating records when the images are not available but is much slower.

Upload

Open the Save To The Web form and save the files to three resolutions.

Upload the new files to the appropriate directory folder on your webserver using Microsoft Frontpage, Visual Studio, or some other FTP client (consult your ISP which method is supported).
Likewise upload the Products database (which contains the new records).
Review the online library. It should now be showing the new images!