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Adding file information (Photoshop)


    File information--also called metadata--is increasingly important in all types of publishing. Adobe Photoshop supports the information standard developed by the Newspaper Association of America (NAA) and the International Press Telecommunications Council (IPTC) to identify transmitted text and images. This standard includes entries for captions, keywords, categories, credits, and origins.

    In Windows, you can add file information to files saved in Photoshop, TIFF, JPEG, EPS, and PDF formats. In Mac OS, you can add file information to files in any format. The information you add is embedded in the file using XMP (eXtensible Metadata Platform). XMP provides Adobe applications and workflow partners with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows.

To enter information about a file:

  1. Choose File > File Info.
  2. For Section, select an option for the information you want to enter:
  3. General

    Lets you enter title, author, caption, copyright information, and the owner's URL. To display a copyright symbol in the title bar of the image window, choose Copyrighted Work in the Copyright Status menu. If Photoshop detects a Digimarc watermark in the image, the Copyright Notice section is automatically updated.

    Note: To print the caption under an Adobe Photoshop image, choose File > Print with Preview, and select Caption. Then print as usual. (See Setting output options for more information.)

    Keywords

    Provides a way for some image browsers to categorize and search for an image. To add an entry to the keywords list, type in the text box, and click Add. To replace a keyword, select the word in the list, type its replacement, and click Replace. To delete a keyword, select the word, and click Delete.

    Categories

    Lets you enter a three-letter Associated Press code. (Where available, the Associated Press regional registry maintains a list of categories.) To include the image in supplemental categories, type the code, and click Add. To replace a category, select the code, type its replacement, and click Replace. To delete a category, select the code, and click Delete.

    Origin

    Provides information on the history of the image. To enter the current date in a short text format, click Today. For Credit, enter the information needed in the credit line for a copyrighted image. Transmission Reference provides the Associated Press with information on the original transmission location of the image. For Urgency, specify the editorial urgency of the image--not its handling priority.

    EXIF

    Displays information imported from a digital camera, such as the date and time the picture was taken, resolution, ISO speed rating, f/stop, compression, and exposure time. For more information about EXIF annotations, see your digital camera documentation.

To load, save, or append file information:

    In the File Info dialog box, do one of the following:

    • Click Load to replace the current information with information stored in a File Info file. You can load either an XMP file or an FFO file created by a previous version of Photoshop.
    • Click Save to save the current file information in an XMP file for later use.
    • Click Append to add information stored in a File Info file to the current file information. For each File Info field, if the field does not contain information then it will be updated with contents from the file. Caption and Keywords will always be appended with the information from the file.