Getting started with workgroup management

To use the workgroup management features in Photoshop, you must be able to connect to a WebDAV server. You can find detailed information and the latest news about WebDAV at www.webdav.org.

Important: Firewall software can interfere with the process of connecting to a WebDAV server. Check with your system administrator or refer to your firewall software documentation for information about setting options to access outside servers.

You can also set preferences to determine whether or not the Workgroup pop-up menu appears and the default behavior for checking out and updating files.

To set up a server for use with Photoshop:

1. Choose File > Workgroup > Workgroup Servers.
2. Specify a folder in which you want to store local copies of managed files. To change the default location, click Choose, and specify a different folder. Click Show to locate a folder in the Windows Explorer or the Mac OS Finder.

Note: The path you choose here is used for all servers you want to add. Changing this path does not change the location of files on existing servers.

3. Select the WebDAV server you want to use, or do one of the following:
• To add a new server to the list, click New Server, specify a unique server nickname and URL, and click OK.
• To edit a server in the list, click Edit Server. To view the folder where local copies of managed files are stored, click Advanced Options, then click Show.
• To remove a server from the list, click Remove, and then click OK to the warning message.
4. Click Done.

To set workgroup management preferences:

1. Do one of the following:
• In Windows and Mac OS 9.x, choose Edit > Preferences > File Handling.
• In Mac OS X, choose Photoshop > Preferences > File Handling.
2. Do one of the following:
• To show the Workgroup pop-up menu at the bottom of the application window (Windows) or document window (Mac OS), select Enable Workgroup functionality.
• To hide the Workgroup pop-up menu, deselect Enable Workgroup functionality.
3. Select one of the following options for Check Out from Server:
• Never to open the local copy of the file without displaying a dialog box and without checking it out.
• Always to automatically check out the file when you open it.
• Ask to display a dialog box when you open a file that is not checked out.
4. Select one of the following options for Update from Server:
• Never to open the local copy of the file without displaying a dialog box and without downloading the latest version of the file from the server.
• Always to automatically download the latest version of the file from the server.
• Ask to display a dialog box asking if you want to download the latest version.